HR Reception/Recruitment Coordinator (18-0080)

March 5, 2018
Buyer II (18-0082)
March 19, 2018
  • Part Time
  • Rome, New York
  • This position has been filled

Website Bartell Machinery Systems


Personnel Requisition No. 18-0080

Bartell Machinery Systems is a global leader in providing highly-engineered industrial manufacturing equipment for the Tire & Rubber, Oil & Gas, and Wire & Cable industries. An ISO 9001:2008 certified company, Bartell has delivered innovative solutions to leading manufacturers since our founding in 1940, with over 8,500 machines now installed worldwide. We offer the industry’s most advanced and proven tire bead machinery, systems for producing sub-sea oil & gas flexible pipe, and innovative wire & cable machines. Our products are fully designed and rigorously tested to optimize safety, production efficiency, operational reliability, and maximized asset lifecycle. We pride ourselves on setting new standards for quality, performance, and value in every machine we build. With generations of industry knowledge and engineering design experience coupled with our world-class sales and technical service network, Bartell’s employees are dedicated to providing you with state-of-the-art technologies capable of meeting your most advanced production needs. Please see application instructions at the bottom of this page to apply.

Position: HR Reception/Recruitment Coordinator – Part-time
Location/Department: Rome, New York / Human Resources

Primary Responsibilities

This HR Reception/Recruitment Coordinator position is for an opening within our Bartell Human Resources Team. The HR Reception/Recruitment Coordinator will report directly to the Senior Human Resource Manager.

Qualifications, Knowledge, Skill and Experience

• Engagement: Key player in all aspects of employee engagement
• Telephone Switchboard
o Operate telephone switchboard; greet and register customers, vendors, and visitors. Issue badge and safety vest, glasses, and shoes. Ensure safety by playing safety video for all parties entering our facility.
• Mail Distribution
o Maintain postage meter and all employee mail boxes
• Clerical Support for Human Resources
o E-Verify (I-9) System: provide the SSA and DHS with information from each new employee for I-9 to confirm work authorization
o Primary owner of Background Check Screening for possible new hires globally (including employment and degree verifications) from initiation throughout process to ensure on-time starts for candidates and communicate status of background checks to HR and Recruiting; Schedule Drug Screens and Physicals
o Coordinate and schedule all Annual Recruitment Events
o UltiPro Personnel Requisition Management: Start to finish onboarding and off boarding process including administrative tasking/ working with staffing agencies. Track all US new hires through offer stages within UltiPro including temporary, contractors and interns
o High volume interview scheduling in different time zones; coordinating interviews and travel related activates both internally and externally
o Coordinate all necessary tasking to get swag for job fairs etc.
o Reporting (Requisitions, Schedules, Interviews, Compliance Training)
o Responsible for all internal and external job postings
o Track and report HR Recruiting metrics
o Collaborate with candidates and steps in H1B and Green Card filing
o Perform customer service functions by answering questions and proactively engaging with employees, contractors, and interns.
• Handle overflow secretarial functions for various departments


• Bachelor’s Degree with 1 year; Associates Degree with 2 years; High school degree or equivalent with 2 or more years collective work experience

Skills & Relevant Work Experience

• Fluency in English
• Proficiency in Microsoft Word, Microsoft Excel, and Microsoft Outlook
• Communication
o Utilizes strong written and oral communication skills often and consistently. Clearly understands the department objectives. Highly interactive with cross functional team members.
• Team work
o The employee shall have capabilities and experience to work in team environment to accomplish employee’s clear goals and objectives that support the overall departmental strategic plan. This employee also supports the corporate mission, vision, and core values – specific to the department contributions. Works well with other various departments.
• Problem solving
o The key performance indicators for this position include: Operate telephone switchboard and greet visitors, very strong scheduling experience, knowledge of Microsoft Suite, payroll/scheduling, mail distribution, and support for Human Resources, handle overflow of compliance, benefits, staffing and engagement functions for various departments.
• Self-Management
o Understands business objectives, maintains a level of business integrity; proven success in managing the onboarding and off boarding process, new hire orientation for both new employees as well as transferred internal employees. Makes independent decision under guidance of department management.
• Planning and Organizing
o Demonstrates self-discipline in organizing tasking to plan and meet time and budgetary constraints, quality, and procedures.
• Technology
o Hands-on working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook). Demonstrated proficiency in Gensuite, E-Verify, and ScreenOne, HRIS data entry and management.
• Learning
o Able to gain a good working knowledge of human resource functions.

Travel Requirements: Up to 10%


For consideration, candidates must meet the minimum qualifications shown and have a verifiable record of experience in the field applied for.

Please complete the application for employment – linked here

Bartell requires pre-employment drug screening, physical and background check.

BARTELL MACHINERY SYSTEMS, LLC is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

6321 Elmer Hill Rd Rome, NY 13440 ● www.bartellmachinery.com ● fax 315-336-1084