Accounts Receivable Administrator (18-0254)

Accounts Receivable Administrator

Personnel Requisition No. 18-0254

Bartell Machinery Systems is a global leader in providing highly-engineered industrial manufacturing equipment for the Tire & Rubber, Oil & Gas, and Wire & Cable industries. An ISO 9001:2008 certified company, Bartell has delivered innovative solutions to leading manufacturers since our founding in 1940, with over 8,500 machines now installed worldwide. We offer the industry’s most advanced and proven tire bead machinery, systems for producing sub-sea oil & gas flexible pipe, and innovative wire & cable machines. Our products are fully designed and rigorously tested to optimize safety, production efficiency, operational reliability, and maximized asset lifecycle. We pride ourselves on setting new standards for quality, performance, and value in every machine we build. With generations of industry knowledge and engineering design experience coupled with our world-class sales and technical service network, Bartell’s employees are dedicated to providing you with state-of-the-art technologies capable of meeting your most advanced production needs. Please see application instructions at the bottom of this page to apply.

Position: Accounts Receivable Administrator
Location/Department: Rome, New York / Finance/Accounting

The Position

This position is a member of the Finance/Accounting Department. The Accounts Receivable Administrator will report directly to the Accounting Manager. The Accounts Receivable Administrator will be responsible for managing the accounts receivable, collecting outstanding balances, processing and applying client payments, client billing and reporting for Bartell Machinery Systems, LLC (BMS).

Primary Responsibilities

Accounts Receivable

• Do all billing and maintain Customer Master Files
• Collect cash and apply to customer’s accounts
• Maintain customer database for all accounts receivable and collections
• Proactively communicate with all stakeholders delinquent account status and escalation plan
• Review open receivables daily and make necessary phone calls, etc. to collect cash
• Apply a very diligent and effective aggressive collection process to effectively manage success on a large dollar amount receivables
• Work closely with Customer Service on all shipping and billing with strong resolution focus on complicated shipping and billing projects

Credit Management

• Provide Customer Service and related stakeholders, new customer numbers and recommend credit limits through research with Dun & Bradstreet and calling card references on new customers
• Maintain Credit Hold files and decide when to let shipments go to customers
• Review all Letters of Credit with oversight of Accounting Manager and advise Sales Department of any discrepancies
• Work with all customers on their lines of credit with oversight of Accounting Manager

Preparation of Management Reporting

• Gather data and populate applicable internal documents
• Utilize company Enterprise Resource Planning (ERP) and other departments and resources to pull data and information to prepare effective accounting and finance reporting
• Utilize internal communication tools, including but not limited to, e-mail, ERP, and SharePoint to disseminate reports

Job Requirements

Education

• Candidates should  have a Bachelor Degree with 1 year work related experience; OR an Associate Degree with 2-4 years of experience; OR 5+ years of work related experience with relevant manufacturing experience I accounts receivable.
• Familiarity with GAAP (Generally Accepted Accounting Principles)
• Experience with automated spreadsheet software and Microsoft Office Products

Skills & Relevant Work Experience

• Bookkeeping and/or job-related accounting experience
• Intermediate knowledge of Microsoft Excel, Word
• Excellent communication and interpersonal skills; particularly when working with customers
• Familiarity with letters of credit and international shipping terms (INCO) a plus

Travel Requirements: 0%

EOE M/F/D/V
For consideration, candidates must meet the minimum qualifications shown and have a verifiable record of experience in the field applied for.
Please complete the application for employment – linked here
Bartell requires pre-employment testing, drug screening, physical and background check.
BARTELL MACHINERY SYSTEMS, LLC is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.
6321 Elmer Hill Rd Rome, NY 13440 ● www.bartellmachinery.com ● 315-336-7600